Safety Managers – How to Structure Your Contractor Induction Video

If you structure your contractor induction video in the right way, you'll find that:

  • it'll be much easier to write the script
  • you won't overlap or repeat messages
  • your audience will find it much easier to absorb & learn from
  • it'll make more sense of your SSOW (safe system of work) within a video context.

Assuming a typical 15-17 minute comprehensive video induction

- here's an example video structure you're free to adapt to your next production.

Overview of the Contractor Induction Video Structure

Introduction

Spending 30 seconds at the video's outset to briefly show what your company does and its position in the marketplace gives perspective to your whole message, ie, a quick scope & capability.

You might follow this by filming a short address to camera by your MD or CEO, underlining the critical need for a responsible attitude to safety compliance on your sites.

Site Access

Getting people safely to work, ready to work safely is your first challenge.

Within site access you can include:

- Parking, reverse parking

- Signing-in

- Security & certification

- RAMS (risk assessment & method statement)

- PPE (personal protective equipment)

- Permits especially for potentially hazardous work like heights or working in confined spaces

- Dialogue & discussion

- Red & yellow card systems

- Getting to the actual place of work - escorted & unescorted

Once this section has been viewed, you can feel confident that your contractors can safely get to their place of work, ready to work safely on one of your sites.

Emergency Procedures

This may include a major gas leak, fire, major injury to a colleague, or any potentially catastrophic incident.

This section is included after the Site Access section, as it's about catastrophe prevention or impact minimisation.

Even if catastrophic incidents are unlikely on your sites, it's still fairly essential to cover, and cover early.

It can also include muster points, fire marshall responsibilities, alarm sounds and all things connected with emergencies.

Site hazards

Site hazards are potential risks that occur by the very nature of your site.

In a glass factory, there's a risk of broken glass.

On a building site there are working at height risks.

In a retail store there are spill hazards from staff or customers.

In a food factory there are special hygiene regulations.

You can include all your problem areas in this section:

eg, Manual handling, operating plant, asbestos, HAVS, moving vehicles, and other areas of concern.

You can also cover minor injuries here, eg, locations of first aid kits, first aiders, or the first aid centre.

How To Plan A cContractor Induction Video

Site rules

This is the basic do's & dont's of safe behaviour on your sites.

It's the package of "small" rules that contractors must follow.

It can include site signage, drink, drugs, use of mobile phones, PAT, traffic, walkways, use of handrails, housekeeping, etc

This section is typically the least interesting to watch as its usually very prescriptive, but it still has to be said - and said well.

The Softer Issues

Now you've covered Emergencies, Hazards and Rules, you're left with what are often called the Softer Issues.

These will vary a lot from business to business, but typical topics can include:

- Behavioural safety, and your associated behavioural safety campaigns and slogans

- The environment, inc, spills emergencies, wildlife, waste disposal, etc

- Incident reporting, and the motivation required to encourage an Incident Reporting Safety Culture.

- The surrounding community including noise issues, behaviour on going home, aggressive neighbours, traffic issues, Good Neighbour Policy, etc

Summary

No induction will be complete without a Summary section.

Tell them what you've told them is the trainer's watchword - and here it is in contractor induction video too.

Include a reprise of the Big 3 (or more) key learning points.

The main point to remember is to not repeat every point a second time or the Summary becomes hopelessly long winded, defeating its objective.

The Take Home

There's no surefire formula for structuring an Induction Video

- but the above will enable you to better plan the order or sequence of training in your video

- which will promote better learning.

You can add interactivity & tests to the above if validation is essential to your induction process.

The above video structure will form a vehicle for your safety content to be delivered in a logical, smoothly flowing way.

To see this video structure in action, you can watch contractor induction video examples here

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